Excel Worksheet Templates
These templates are best for those event planners who want to visualize their expenses using Excel spreadsheets tool. Excel templates gives far more flexibility than printable templates, making them ideal for complex events with multiple moving parts.
Paper Worksheet Templates
These templates are best for those who prefers to work on paper. Its best for smaller events where multiple things are not a burden and could be easily managed.
Get started on creating your own event budget
Having listed different budget templates for different occasions, there could be something which gets a miss if not handled. Don’t give up as you can easily create your own budget template at your ease.
As we all know Eventbrite provides a complete walkthrough that guides you through the basic step of designing your own event budget template.
We have compiled all the steps and giving you some additional pointers.
What are you Budgeting for?
The first step to creating your event budget is to figure out all the aspects of your event that could potentially incur a cost. This is a preliminary step and you can continue to improvise it mid-way as you speak to the vendors and get more accurate idea of the budget.
What expenses should you account for budget template?
- Event marketing
- Miscellaneous fees
If you using any sample template, you refine it by adding the few columns or and create your own.
- Projected Cost
- Actual Cost
Research on Event Budget Cost
Now as you have started creating your event budget template, its time to focus on getting your estimated cost closer to your actual cost. Researching prices will help paint a better picture of what your actual cost will look like.
- Looks on the past events
- Reach out to Vendors
- Get the baseline ready for all the broad categories by adding extra amenities
Time to plan out the real cost
Once you have calculated your expenses, its time to figure out all the line times to project the revenue.
When projecting the revenue, need to look for:
- Cost per event versus generated revenue
- Cost per attendee versus cost per registration earned
- Cost on technology used to generate new event opportunities vs its impact on the individuals
- Cost on marketing against the new leads generated
- Similar events and their profitability
Plan for your “rainy day” fund
- Pad your budget for any unknown variables cost
- Cancellation cost
- Biggest challenging cost
- Worst case scenario
A video could give you a better idea in certain aspect. Let’s have a quick look on the demonstration of creating a budget template in excel.